Creating and printing shipping labels is an essential part of running an efficient e-commerce or logistics operation. UPS, one of the world’s leading shipping providers, offers tools to streamline this process. A UPS shipping label generator simplifies how businesses and individuals prepare shipments, saving time and reducing human errors. In this article, we’ll guide you step-by-step on how to use a UPS shipping label generator effectively.
What is a UPS Shipping Label Generator?
A UPS shipping label generator is an online tool—either provided by UPS directly or through third-party platforms—that allows you to create, customize, and print shipping labels. These labels contain essential information like the recipient’s address, sender details, tracking number, and shipping service type. Whether you’re shipping one package or managing hundreds, a label generator ensures each parcel is correctly routed.
Step-by-Step Guide to Using the UPS Shipping Label Generator
1. Sign Up or Log In to Your UPS Account
Before generating a label, visit www.ups.com and sign up for a free account if you don’t already have one. This account gives you access to shipping tools, discounts, and your shipping history.
2. Go to the “Create a Shipment” Page
After logging in, navigate to the “Shipping” tab and select “Create a Shipment.” This is where you begin the process of entering shipment details.
3. Enter Sender and Recipient Information
Input the address of the sender (which may be pre-filled from your account) and the recipient’s full address. Ensure all fields are accurate, especially the ZIP code, to avoid delivery delays.
4. Choose Your Packaging and Shipping Options
UPS provides multiple packaging choices:
- UPS Express Envelope
- UPS Pak
- UPS Box
- Your Packaging (Custom dimensions)
You’ll also select the shipping service (Ground, 2nd Day Air, Next Day Air, etc.) depending on your speed and budget preferences.
5. Add Package Details
Include package weight, dimensions, and declared value for insurance purposes. These inputs determine shipping costs and ensure the correct label format.
6. Select Payment Method
You can pay using a UPS account number, credit card, or PayPal. Business accounts may also have the option to bill the recipient or a third party.
7. Generate and Print Your Label
Once all information is confirmed, click “Ship Now” or “Generate Label.” A PDF shipping label will be created, which you can download and print using a regular printer or a thermal label printer.
Make sure the barcode is clear and scannable. Attach the label securely to the package using adhesive sleeves or tape.
Optional Features to Enhance Your Shipping
- Schedule a Pickup: From the same UPS dashboard, you can schedule a package pickup from your home or business.
- Tracking & Notifications: Automatically send tracking numbers to recipients or receive notifications about your shipment status.
- Save Templates: If you ship regularly to the same locations, save shipment templates to speed up the process.
Using Third-Party UPS Label Generators
While UPS.com is robust, many businesses use third-party platforms like ShipStation, Shippo, Easyship, or Ordoro. These platforms offer:
- Multi-carrier comparisons
- Bulk label generation
- Inventory management integrations
- Automation rules
When using these services, simply link your UPS account and follow similar steps to generate and print labels with added flexibility and tools.
Conclusion
A UPS shipping label generator is an indispensable tool for anyone looking to streamline their shipping process. By following the steps outlined above, you can quickly generate accurate and professional UPS shipping labels, whether you’re sending one parcel or managing bulk orders. For businesses, leveraging this tool not only saves time but also improves order fulfillment efficiency and customer satisfaction.
With UPS’s reliable shipping network and user-friendly tools, you’re well-equipped to manage your deliveries with confidence.