How to Generate a USPS Shipping Label

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Generating a USPS shipping label is an essential task for individuals and businesses looking to ship packages quickly and efficiently. Whether you are an eCommerce seller, a small business owner, or simply sending a gift to a loved one, understanding how to create a USPS label can save you both time and money. In this guide, we’ll walk you through the process step-by-step, highlight the tools you need, and share best practices to ensure successful shipping.

Step 1: Gather Package Information

Before you create a USPS label, you’ll need to collect a few key details about your shipment:

  • Recipient’s Full Name and Address
  • Return Address
  • Package Weight (in pounds and ounces)
  • Package Dimensions (length, width, height)
  • Shipping Date
  • Desired USPS Service (e.g., Priority Mail, First-Class Package, Media Mail, etc.)

Having accurate package details ensures you choose the correct postage and avoid delays or surcharges.

Step 2: Choose a Label Creation Method

There are several ways to generate a USPS shipping label, depending on your needs:

A. USPS Website (Retail Use)

For one-time or occasional users, the USPS Click-N-Ship® service is a straightforward option.

Instructions:

  1. Create or log in to your USPS.com account.
  2. Go to “Click-N-Ship” and enter the shipping details.
  3. Select a shipping service and add extra services like insurance or tracking if needed.
  4. Pay for the postage using a debit or credit card.
  5. Download and print the label using a standard or thermal printer.

B. Shipping Software (eCommerce & Volume Shipping)

If you ship regularly or manage an online store, using third-party software like ShipStation, Pirate Ship, Stamps.com, or Shippo can streamline the label generation process.

Benefits:

  • Discounted commercial USPS rates
  • Batch label printing
  • Integration with eCommerce platforms like Shopify, Etsy, or WooCommerce
  • Advanced tracking and automation tools

C. USPS Mobile App

For on-the-go convenience, the USPS Mobile app (available for Android and iOS) allows users to manage shipments, track packages, and print labels via compatible wireless printers.

Step 3: Print the Label

Once the label is generated, you’ll need to print it:

  • Standard Inkjet/Laser Printer: Use plain white 8.5” x 11” paper and tape it securely to the package.
  • Thermal Printer: For frequent shippers, thermal printers (like Zebra or Rollo) offer adhesive labels and faster printing without ink.

Make sure the barcode is clear and not smudged or folded, as this can affect scanning during transit.

Step 4: Attach the Label to the Package

Secure the label on the top side of the package using:

  • Clear packing tape (if using paper labels)
  • Adhesive-backed label sheets (if using thermal labels)

Avoid taping over the barcode, as this can hinder USPS scanners.

Step 5: Schedule Pickup or Drop Off

After labeling your package, you can either:

  • Schedule a Free USPS Pickup from your home or office through the USPS website.
  • Drop off the Package at your local Post Office or in a USPS collection box (if the package fits and the service allows it).

Bonus Tips for Successful Shipping

  • Weigh Accurately: Use a postal scale to avoid underpaying or overpaying.
  • Use Flat Rate Boxes: For heavier items, USPS Priority Mail Flat Rate boxes often provide better value.
  • Track Shipments: Save your tracking number and monitor delivery progress online.
  • Double Check Addresses: A simple typo can delay your package or return it.

Conclusion

Generating a USPS shipping label is a simple process once you understand the steps and tools involved. Whether you’re a first-time shipper or an experienced online seller, using the right platform—be it Click-N-Ship, a shipping software, or a mobile app—makes the task efficient and cost-effective. With proper preparation, you can ensure smooth deliveries and satisfied recipients every time.

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