In today’s fast-paced world of e-commerce and logistics, efficiency and accuracy are vital. One simple yet powerful tool that businesses use to streamline operations is the QR code or barcode. These small printed codes can hold important information and improve the speed and accuracy of shipping, tracking, and inventory management.
If you’re looking to add QR codes or barcodes to your shipping labels, this guide will walk you through the steps and best practices.
Why Use QR Codes or Barcodes on Shipping Labels?
Before jumping into the how-to, it’s important to understand why QR codes and barcodes are valuable:
- Faster processing: Scanning codes is much quicker than typing.
- Reduced human error: Automated systems lower the risk of manual data entry mistakes.
- Real-time tracking: QR codes can be linked to online tracking pages.
- Inventory integration: Barcodes help manage stock levels accurately.
Step-by-Step: How to Add QR Codes or Barcodes
1. Choose the Right Type of Code
Depending on your needs, choose between:
- Barcode (e.g., UPC, EAN, Code 128): Ideal for product identification and inventory.
- QR Code: Suitable for linking to websites, tracking information, or contact details.
Tip: Barcodes are best for internal systems; QR codes are better for customer interaction.
2. Use a QR Code or Barcode Generator
There are many free and paid tools online. Here are some popular ones:
- QR Code Generators: QRCode Monkey, QRStuff, GoQR
- Barcode Generators: Barcode TEC-IT, OnlineLabels.com, Zint
Input the desired information, such as:
- Tracking URL
- Order number
- SKU or product ID
- Contact information
Download the generated image in a compatible format (e.g., PNG or SVG).
3. Design Your Shipping Label
You can design your shipping label using:
- Shipping platforms (e.g., ShipStation, EasyPost, Shopify)
- Label design software (e.g., Adobe Illustrator, Canva, Microsoft Word)
- Thermal printer software (like DYMO or Zebra design tools)
Insert the QR code or barcode image into the label layout. Make sure it’s placed in a clear, visible spot that won’t be covered during packaging.
4. Test the Code
Before printing large batches:
- Scan the code using a smartphone or barcode scanner.
- Make sure it directs to the correct link or displays the correct information.
- Verify the readability at different resolutions and print qualities.
5. Print the Labels
Use a high-resolution printer to ensure that the code prints clearly. Thermal printers are most commonly used in shipping for their durability and precision.
Use appropriate label paper and test a few samples before bulk printing.
6. Integrate with Your Shipping System
Many modern shipping software tools allow you to automatically generate and include QR codes or barcodes on your labels. You can set up templates that dynamically pull order data into the code, saving you time and reducing manual entry.
Examples include:
- Shippo
- ShipBob
- FedEx and UPS systems
- Custom scripts via API
Best Practices
- Size matters: Keep codes at least 1 x 1 inch for good scannability.
- Avoid clutter: Give the code some white space around it.
- Stay consistent: Use the same format across all labels for easy training and processing.
- Back up with text: Include human-readable data in case the code is damaged.
Conclusion
Adding QR codes or barcodes to your shipping labels is a small upgrade with big benefits. From faster processing to better tracking and fewer errors, these tools help you run a more efficient operation. With the right tools and a little planning, integrating them into your shipping workflow can be quick and seamless.
Start small, test your system, and scale as you grow — your logistics will thank you.